Privacy Notice

Last updated: 18 October 2026

This notice explains what personal data Vernx collects through this website, why, who processes it for us, and the rights you have under UK data protection law (UK GDPR and the Data Protection Act 2018).

1. Who we are

Vernx is the trading name of Spotx Capital Investment Ltd, which provides workforce compliance software for UK employers. We are the "data controller" for the personal data described in this notice.

2. What we collect

• Details you give us — your name, work email, company, sector, workforce size and sponsor-licence status, when you request a free file score, book a demo, or chat with our AI receptionist.
• Chat conversations with the AI receptionist on this site.
• Technical data — your IP address (used for security and rate limiting) and browser type.

Please do not send immigration documents, worker records or other people's personal data through this website or the chat — this site is a marketing site, not the Vernx product.

3. How we use it

• To respond to your enquiry and provide your free file score
• To arrange demos and follow up on them
• To send occasional product updates — every email has an unsubscribe link
• To keep the site secure and prevent abuse

4. Our lawful bases

• Legitimate interests — responding to enquiries, providing what you asked for, and securing the site.
• Consent — for marketing emails. You can withdraw it at any time by unsubscribing or emailing us.
• Consent — for analytics and advertising cookies. Google Analytics, Google Ads, Microsoft Clarity and the Meta Pixel load only after you accept. Change the choice with Cookie settings in the footer.

5. Who processes data for us

We use a small number of carefully vetted service providers to run this website, each acting only on our instructions:

• A form-processing service (handles enquiry and score-request submissions)
• An AI provider (powers the chat assistant's responses)
• A website hosting provider
• A meeting-scheduling service (demo bookings)
• Google (Analytics and Ads) — site measurement and advertising, only after you accept
• Microsoft (Clarity) — site measurement, only after you accept
• Meta (Pixel) — advertising measurement, only after you accept

Some of these providers are located outside the UK, including in the United States. Where personal data is transferred outside the UK, it is protected by appropriate safeguards such as the UK International Data Transfer Agreement or standard contractual clauses.

6. How long we keep it

Enquiry and lead data is kept for up to 24 months, then deleted. Chat conversations are kept for up to 12 months to improve the service. You can ask us to delete your data at any time (see below).

7. Your rights

You can ask us at any time to:

• Access, correct or delete your personal data
• Restrict or object to how we use it
• Provide a copy in a portable format

Email hello@vernx.co.uk and we'll respond within one month. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

8. Cookies

Necessary cookies run the site. Google Analytics (G-XSL60K2P55), Microsoft Clarity (xt2oi385m7), Google Ads (AW-18442586301) and the Meta Pixel (846473451734118) do not load, and do not set cookies, until you accept on the banner. Rejecting loads none of them. Google tags use Consent Mode v2 with every storage purpose denied until that choice.

Change the choice with Cookie settings in the site footer, or clear site data for vernx.co.uk and the banner appears again.

9. Security

Data you send us travels encrypted (TLS). Access to enquiry data is limited to the people who need it to respond to you.

10. Changes to this notice

If we change how we handle personal data, we'll update this page and the date at the top.